What needs to be included in a "cover letter" for document authentication?
Hello,
Help! I have tried calling the Chinese Embassy nonstop for the past two days and have been getting a no-answer or a busy signal each time.
I am trying to authenticate my company's Articles of Incorporation with the Chinese Embassy in DC. I already have the documents notarized by the Secretary of State and authenticated by the US Department of State. I now need them to be authenticated by the Chinese Embassy in DC. The Chinese Embassy's website states that for corporate documents, a cover letter and a copy of the passport/driver's license of the company's legal representative must be submitted. First, do the Articles of Incorporation constitute "corporate documents" which require a cover letter? If so, what must be included in the cover letter? Does it have to be on the company's letterhead and signed by the legal representative? If the company is having an agent go to the Embassy to authenticate the documents, does the letter have to state that the company is authorizing the agent to do so on its behalf?
I plan to submit: 1) Authentication Application Form; 2) originals + photocopies of the documents; 3) cover letter [if applicable] + copy the passport/driver's license of the legal representative of the company; and 4) have Section 2 of the Application Form filled out (since we plan to have an agent go to the Embassy for us). Are there other documents the Embassy will require? We are traveling across the country specifically for authentication at the Embassy, so we need to make sure we have everything before flying out there.
Any help would be greatly appreciated!
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